Capital Projects Manager

About Marin County Transit District

Marin County Transit District (Marin Transit) is responsible for funding, planning, and management of all local public transit services operating within Marin County, including fixed route, community shuttle, supplemental school, and paratransit services. Marin Transit works closely within the community to develop and deliver the most strategic, effective, and efficient local transit system in northern California. For additional information about Marin Transit, please visit www.marintransit.gov.

About Marin County. Located just across the Golden Gate Bridge, and minutes from downtown San Francisco, Marin County is a dynamic, economically, and culturally diverse community of 260,000 informed and involved residents. Marin County is marked by beautiful beaches, groves of redwoods and oaks, rolling foothills, and scenic valleys. Marin County is known for its combination of rural and suburban lifestyles and is a recreation destination for the entire Bay Area with more than 140,000 acres of federal, state and county parkland, county open space and water district lands. The mild year-round climate is highlighted by cool, coastal fog tempering the warm inland temperatures of summer.

The Role

The Capital Projects Manager provides day-to-day leadership for Marin Transit’s capital project delivery functions, supporting the District’s capital program, team work plan, portfolio schedule, and major project implementation efforts.

This position manages and coordinates capital projects from scoping, planning through design, permitting, procurement, construction or implementation, closeout, and operational handoff. Responsibilities include project scheduling, consultant and contractor management, contract administration, budget tracking, procurement support, funding and compliance documentation, project controls, issue resolution, and cross-functional coordination.

Under the direction of a Director, the Capital Projects Manager supervises assigned staff, coordinates closely with District departments, local jurisdictions, contractors, and partner agencies, and prepares analyses, staff reports, Board agenda items, and presentations to support leadership decisions and keep capital projects moving.

Ideal Candidate Profile

The ideal candidate is a practical, delivery-focused capital projects manager with experience in public-sector capital project management, public works, transit, transportation, facilities, construction, or a related infrastructure environment. They will bring strong project management discipline, contract administration experience, budget and schedule awareness, compliance-minded documentation practices, and the ability to coordinate effectively across internal departments, consultants, contractors, local jurisdictions, and partner agencies.

Because Marin Transit is a lean agency, the successful candidate must be comfortable staying close to the work. This role requires someone who can manage multiple capital projects, support the capital team work plan and portfolio schedule, monitor budgets and contracts, resolve issues, escalate risks appropriately, and keep projects moving from planning and scoping through design, permitting, procurement, construction or implementation, closeout, and operational handoff.

The successful candidate will be organized, collaborative, field-aware, and able to provide day-to-day leadership to assigned staff while maintaining strong project controls and clear communication. Transit, fleet, facilities, accessibility, public right-of-way, and zero-emission readiness experience would be especially valuable, but strong candidates may also come from broader public works, construction management, facilities, transportation, or public-sector capital delivery environments.

This is an excellent opportunity for a hands-on capital projects professional who enjoys turning plans into delivered projects, coordinating across teams and partners, and keeping complex work moving with discipline, clarity, and practical judgment.

Key Responsibilities

• Lead development and ongoing management of the Capital Projects team work plan and multi-year capital portfolio schedule; establish team priorities, workload plans, milestones, and tracking tools aligned with District goals, funding requirements, and delivery capacity.
• Manage and communicate capital portfolio status, including schedule, budget, risks, decisions, and dependencies; recommend corrective actions and elevate high-impact issues and proposed solutions as appropriate.
• Lead and/or oversee capital project delivery from scoping and planning through design, permitting, procurement, construction/implementation, and closeout; ensure appropriate documentation, coordination, and operational handoff as needed.
• Support complex procurement processes by developing technical scopes, requirements, and evaluation criteria within assigned capital projects; serve as technical lead during evaluation and negotiations as delegated.
• Administer and monitor capital contracts and consultant agreements; manage contractor performance; review and accept deliverables; review and approve invoices within delegated authority; manage change orders and negotiations; and resolve scope, schedule, and/or budget issues consistent with contract terms and District requirements.
• Develop and manage project-level budgets and cost controls; validate assumptions and estimates; track expenditures and commitments; and coordinate project budget inputs supporting the District’s capital budget development process.
• Ensure compliance with applicable procurement and funding requirements, including defensible documentation practices in collaboration with the Grants team; maintain audit-ready contract and project files; and support timely, accurate reporting within assigned scope.
• Maintain and update capital planning and reporting deliverables within assigned scope, which may include fleet replacement planning and required regulatory submissions related to fleet transition and capital planning (e.g., CARB-required Zero-Emission Bus Plan updates and submittals tied to the vehicle replacement plan).
• Coordinate closely with District departments throughout planning and delivery to confirm project needs, maintain service continuity considerations, and align project outcomes with operational realities.
• Coordinate with local jurisdictions and partner agencies on capital improvements in public right-of-way and at District facilities, including plan coordination, required permits and approvals, multi-party meetings, and issue resolution.
• Oversee the management of District assets within assigned scope, including oversight of contracted services supporting facilities and property maintenance and readiness, and coordination of improvements and repairs as needed.
• Coordinate the replacement planning and end-of-life disposition/retirement of major capital assets (e.g., buses and related equipment).
• Prepare staff reports, technical summaries, Board agenda items, and presentations to support Board actions and leadership decisions (e.g., project updates, contract awards, budget actions), and to communicate project outcomes to stakeholders.
• Represent the District in meetings with boards, commissions, community groups, and stakeholder agencies; communicate capital program priorities, status, and outcomes clearly and professionally.
• Supervise and develop assigned staff; plan and assign work; set expectations; review work products for quality and completeness; provide coaching and feedback; conduct performance evaluations; approve time off; and support recruitment, onboarding, and performance management consistent with District policy and delegated authority.
• Drive a District vehicle to travel between multiple locations in the service area to perform assigned field-based duties (e.g., construction site visits, property management observations, fleet management, and coordination with contractors).
• Perform other related duties as assigned.

Qualifications

Any combination of education and experience that provides the required knowledge and abilities is qualifying. Typical qualifications include:

• Bachelor’s degree in engineering, construction management, architecture, transportation planning, public administration, or a related field.
• At least five (5) years of progressively responsible experience in capital project management, public works/transit capital delivery, contract administration, or a related field.
• At least two (2) years of supervisory or lead responsibility.
• Additional directly related experience may substitute for education on a year-for-year basis, consistent with District Policy.

Required License(s) and Certification(s)

A valid California Driver’s License is required. The District reasonably expects driving to be one of the job functions for this position, and alternative forms of transportation would not be comparable in travel time or cost to the District for performing required driving-related job functions. The incumbent must maintain a satisfactory driving record and be eligible to be authorized/insured to operate District vehicles in accordance with District policies.

Compensation & Benefits

Compensation to be determined based on experience, qualifications, and internal equity. The salary range for this position is $141,252 - $190,704.

• Employer paid premiums for employees' medical insurance and 95% of base HMO premium for families.
• Employer paid dental and vision insurance.
• Employer paid Employee Assistance Program (EAP).
• Employer paid life insurance and long-term disability insurance.
• Optional flexible spending account.
• Transit benefits.
• Two weeks of vacation increased with seniority.
• 11 ½ holidays.
• 5 days of management leave.
• Deferred compensation plan.
• Employer contribution of 10%-15% of salary to 401(a) retirement account based on years of service.